Annual Worldwide Conference Grant

Non-repayable Grant to attend the Annual Worldwide Conference [AWC] of the International Forum of Travel and Tourism Advocates [IFTTA]

1. Since its 2017 AWC, IFTTA has operated an annual grant programme in order to facilitate attendance at its AWC. The grant consists of two annual post-conference payments of a maximum of €500 and €1,000 to separate applicants. The creation of these grants is in recognition of the impact of conference fees, transport and accommodation costs on individual disposable income.

2. The maximum grant of

a) €500 (or equivalent) is payable only to a person who is resident inside the country where the AWC will be next held, or within 300 km of that location,

b) €1,000 (or equivalent) is payable only to a person resident outside the country where the AWC will be next held and outside the 300 km radius, in recognition of the extra transportation costs.

3. There are four elements to this programme:

  • eligibility and application,
  • decision-making,
  • size of grant,
  • payment of grant.

Eligibility and Application  

4. Applications for the AWC Grant [AWCG] must be made to the President of IFTTA at:

marcglenarm(at)gmail.com

5. An Applicant must:

  • be a full member in good standing of IFTTA. A non-member of IFTTA is eligible to apply after becoming a member,
  • show how he/she has exhibited a keen interest/involvement in travel/tourism law, based on professional work [legal, educational, industry or governmental], and that the work or interest is current, either full-time or part-time. Any student applicant must be following an advanced level (e.g. Masters, Ph. D. or post-doctorate) programme with a significant emphasis on travel/tourism law,
  • state that, without a grant, it would be difficult, if not impossible, for him/her to attend the AWC,
  • commit to provide to IFTTA, if selected for a grant, no later than four (4) weeks after the end of the AWC, a short [maximum 1,000 words] summary in English [and the person’s first language, if is not English], outlining  the benefits obtained from attendance at the AWC, including steps taken on return home to publicise the benefits of said attendance to law/non-law travel/tourism colleagues and hereby consent to the use by IFTTA of all or part of same in IFTTA publicity,, and
  • not have been a prior recipient of an AWCG.

6. The application form is available here (click the link)

When completing the application form an applicant must:

  • fill it out in English and include his/her full name, residential and work/study address, email address and phone/live social media contact details,
  • provide proof of residence in the indicated country of residence,
  • ensure it is received by email by the President of IFTTA not later than the deadline posted on the IFTTA website,
  • provide written documentary evidence supporting the claim of a keen interest in travel/tourism law, based on professional work [legal, educational, industry or governmental], and that the work is current, either full-time or part-time. Any student applicant must be following an advanced level (e.g. Masters, Ph. D. or post-doctorate) programme with a significant emphasis on travel/tourism law,
  • be accompanied by a letter of support from another paid-up full member of IFTTA of at least three years standing [usually, but not necessarily from the applicant’s country of residence], stating, among other matters,
  • how he/she knows of or about the applicant,
  • that he/she has verified the country of residence of the applicant,
  • can, to the best of his/her knowledge, confirm the claim that, without the grant, it would be difficult, if not impossible, for the applicant to attend the AWC, and
  • that the applicant’s level of fluency in English is sufficient to permit the applicant to benefit from attendance at the AWC.

Decision-making

7. On receipt of a complete application, and upon such further investigation and inquiries as the President may deem appropriate, the President will verify that the application complies (or does not) with the application requirements and pass compliant applications to an independent AWCG Committee established from time to time by IFTTA to evaluate the applications, and make the decisions.

8. The ad hoc AWCG Committee consists of three members of IFTTA -  being:

a) Board member selected by the Board from the emeritus members of the Board,

b) the next year’s AWC Organiser, and

c) an ordinary member selected by the members.

Each AWCG Committee member’s term of office lasts for two years of AGM’s, except for the AWC Conference Organiser whose term lapses after the end of the AWC for which he/she is Organiser.

9. A member of the AWCG Committee may not provide a letter of support for an applicant from his/her country. Where there is only one application for the grant of €500, the AWC Organiser will exclude him/herself from any evaluation or decision on that application, but need not do so if there are more than one application for the €500 grant.

10. The AWCG Committee decides by consensus or, if necessary, by majority vote. The Committee decides its own procedures.  

11. The AWCG Committee can decide to make - no award, one award or two awards. It may also decide to award the maximum permitted amount, or less than that.

12. The AWCG Committee decision will be based on:

  • the level of interest/track record /enthusiasm of the applicant for travel and tourism law,
  • the likely future contribution of the applicant to travel and tourism law, nationally, regionally or globally,  and to IFTTA,
  • previous activities within IFTTA, if any, especially contributions to the members’ email group and/or IFTTA website/Law Review, and previous attendance, if any, at any IFTTA conference, worldwide, regional or local,
  • the applicant’s level of fluency in English. In case of uncertainty over this, the AWCG Committee may contact the applicant through a live connection to assess this matter,
  • any other matter that appears relevant to the AWCG Committee.

13. The decision made by the AWCG Committee will be notified to the Secretary of IFTTA within three weeks of the application deadline. By email, the Secretary will within four weeks of the application deadline, notify all applicants of the outcome of their applications.

14. The successful applicant will be notified using the same email address used in the application. If

a) the Secretary of IFTTA does not receive an acknowledging email from the successful applicant within 14 days of sending the offer confirming acceptance of 1the grant offer, or

b) the successful applicant later advises that he/she will not be attending the next AWC,

the offer of the grant is deemed to be withdrawn and may be made to another applicant, in the sole discretion of the AWCG Committee.

15. The proceedings and decision of the AWCG Committee are confidential. No discussion will be entered into regarding Committee decisions. The decision of the AWCG Committee is final. There is no appeal from it. IFTTA will delete all personal data of non-successful applications within twelve months of the decision being announced.

16. Canvassing by an applicant or anyone else on his/her behalf will disqualify the applicant.

Size of Grant

17. Pursuant to the geographic criteria set out in para. 2 above, the AWCG Committee may grant two AWCS per AWC if satisfied that this is merited. The maximum amount should normally be awarded.

18. The maximum grant figures above are subject to review by the Board of IFTTA each year and may be varied for the next AWC.

 Paying the AWC Grant

19. The grant will be paid on submission of a claim to the Secretary of IFTTA within three weeks of the end of the AWC. Receipts will not normally be required when submitting a claim, but IFTTA reserves the right in appropriate instances to seek such receipts before payment is made. Applicants are advised to retain all original receipts for conference registration fee, related accommodation and travel expenses. Personal/social food and drink expenses will not be reimbursed under the grant. In exceptional cases, part of the grant payable to a person resident outside the country of the next AWC may be paid in advance where a strong case is made for advance part payment for economy air fares.

20. Payment of the grant will only be made by electronic bank transfer by the Treasurer of IFTTA on receipt of a communication from the Secretary that it is appropriate to do so.  It is a condition of the grant that a successful applicant will forward to the Secretary, along with a claim for the grant, the necessity bank account details, to enable the transfer to be made. Failure to provide the necessary bank details or any receipts, when required, may result in non-payment of all or part of the grant.

 

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